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Software Asset and Configuration Analyst

Glasgow, or Edinburgh, UK
You will work as part of Service Assurance team to deliver Configuration Management and Software Asset Management services to the Insights business. Managing the Configuration Management Database (CMDB) to ensure that all Configuration Items (CI) and software and services licenses are always up to date, legal and compliant with any contracts in place. You will report directly to the Service Assurance Manager within the Enterprise Technology function.
 
As the Software Asset and Configuration Analyst, you will ensure that the CMDB is always up to date and that all managed CI are regularly reviewed to ensure currency and that all service maps are maintained and correct.
 
You will ensure that all Software Assets and their associated licenses are well understood and managed, maintaining Insights legal position and forecasting demand and budget. You will ensure compliance and Terms of Use positions are understood across all Software, SaaS and platform integrations.
 
You will ensure that the introduction of any new Software and associated Licenses is done in a controlled manner to ensure that the use, ownership and support of the application is understood and managed going forward. You will build controls to ensure Licensing positions are audited on a repeating
 
You will maintain the Definitive Software Library (DSL) and work with the wider Enterprise Technology team to ensure that the DSL is up to date and a strategy is in place for all applications. You will build towards replicating this within a Customer facing Service Catalogue modelled as an approved Software catalogue
 
What you’ll do to succeed
 
-  Act as a Software and Configuration Management Subject Matter Expert and Champion using specialist experience to ensure the Software and Configuration Management processes work for all colleagues while protecting our services
-  Maintain the Software License register to an agreed standard of quality and currency
-  Work with Enterprise Architecture to ensure that the current and future strategy for all software assets is well defined and being managed appropriately
-  Maintain a forecast for all managed licenses and input to the budget management process
-  Manage the introduction of new software and licensing to the estate
-  Maintain legal compliance across all software assets
-  Create and maintain CI and relationships between CI’s to show dependencies
-  Build and maintain Service maps to aid support functions in understanding how the Insights Services are constructed to better manage incidents, change, etc.
-  Ensure CI data is always up to date and correct
-  Work with the wider Enterprise Technology team to put in place regular asset reviews and stock checks
-  Other reasonable duties as assigned
 
How will you do this?
 
-  Establish and maintain effective communication channels with key stakeholders throughout Technology, the Change Management Office and the business
-  Keep abreast of industry trends
-  Act as an escalation point and escalate issues to partners where appropriate pro-actively monitoring progress and providing updates
-  Flexible - ability to change priorities quickly, and capacity to handle multiple tasks
-  Collaborate and work effectively across internal functional areas as well as with external parties as required
-  Participate willingly in the team and keep other team members informed and up to date by sharing useful or relevant ideas and information.
-  Adhere to Insights Security and Data Protection policies
-  Manage internal stakeholder relationships
-  Understand and meet the needs of the business and provide help and support to colleagues as required
-  Build relationships with key personnel across the business.
 
How you’ll show up
 
-  Excellent communication, interpersonal and organisational skills
-  Demonstrate an ability to work under pressure, multitask and deliver timely and accurate work packages.
-  Excellent team player, with strong relationship building skills
-  Communicate information with clarity and impact, influencing your audience, gaining commitment and agreement
-  Work effectively and collaboratively
-  Self-motivated and directed
-  Flexible - ability to change priorities quickly, and capacity to handle multiple tasks
-  Positive ‘can do’ attitude and work ethic
-  Prioritises workload for maximum impact and adapts plans in line with business needs
-  Takes and communicates decisions on time, even in uncertain, challenging circumstances
-  Holds self and others accountable for their commitments and deliverables
-  Taking a proactive approach to problem identification and solution
-  Attention to detail and drive to make things happen.
-  Highly analytical, methodical and highly organised with the ability to think clearly under pressure.
-  Confident and professional communication skills throughout the business
-  Demonstrates the drive and initiative to achieve personal and team objectives
 
What you’re great at
 
-  ITIL v3 intermediate or better qualification
-  Experience working in a Software Asset Management and Configuration Management function
-  Experience generating and creating reporting within software asset and configuration management
-  In depth experience managing a wide range of licenses and licensing models
-  In depth experience managing a CMDB, utilising relationship models
-  Excellent analytical skills
-  Excellent vendor management skills
-  Excellent negotiating skills
-  Excellent financial management skills
-  Attention to detail
-  Good presentation skills
-  Experience working in a global setting
-  Ability to work in a fast-paced, ever changing environment
-  Quick to learn

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